Configuring Gmail as your universal inbox

You can use Gmail to download your email from our server and consolidate all of your email accounts in your Gmail inbox. This can be useful on your desktop if you don’t have Outlook or another email program, or on a phone so you can just use one mail app for all your accounts.

To configure Gmail to fetch your email accounts:

  1. In Gmail, click the gear icon in the top right corner of your screen, then select Settings from the drop-down list.
  2. Click the Accounts & Imports tab, and find the Check mail from other accounts section.
  3. Click Add a mail account.
  4. A pop-up window will appear. Type the email address you want to check, and then click Next.
  5. On the next screen, “Import emails from my other account (POP3)” should be selected. Click Next.
  6. Enter your incoming email account setup details on this screen.
    • In the username field, type your full email address.
    • In the password field, type your email password.
    • In the POP Server field, type ws1.kncihosting.com
    • In the Port drop-down, select 995.
    • If you will also be checking mail using Outlook on your computer, check “Leave a copy of retried message on the server.” If you are using Gmail exclusively, do not uncheck this box.
    • Check the “Always use a secure connection (SSL)…” option.
    • You can select the option to label incoming messages if desired, and choose a label for them.
    • You can also optionally choose to Archive the messages (skipping the Inbox).
  7. Click Add Account.
  8. Select “Yes, I want to be able to send mail as (your email address),” and then click Next.
  9. Ensure your name is displayed how you wish when you send mail from this account.
  10. Clear the “Treat as an alias” checkbox, and then click Next Step.
  11. Enter your outgoing email account setup details on this screen.
    • In the SMTP Server field, type ws1.kncihosting.com
    • In the Port drop-down, select 465.
    • In the username field, type your full email address.
    • In the password field, type your email password.
    • Leave Secured connection using SSL selected.
  12. Click Add Account.
  13. You will receive a verification email to your email address. Locate the email message in Gmail, and click on the link in the email or type the code in the field on the screen and click Verify.

Gmail is now configured to fetch the email from the account you setup. And after you verify the account in step 15, you will now have an option when you send email to choose the appropriate sending account in the From drop-down list. If you want to set your custom email address as your default FROM address, after verifying, go back to the Settings -> Accounts and Imports page, and click “make default” next to the email address you want mail sent from by default.